Stop Attachments Uploading to Onedrive in Outlook.com

Always attach files from OneDrive as a copy and never as a web link

Whenever I attach a file that is located within my OneDrive folder on my calculator, it is being attached as a OneDrive link with a deject icon and not equally an actual file attachment.

This too happens when I select a file via "Browse This PC…" and and then select my locally cached OneDrive folder.

How tin can I configure Outlook so that it ever attaches my files as actual attachments and not as a link to the file on OneDrive?

Outlook has the choice that allows you to send people links to files that you have stored in the Deject similar OneDrive Personal, OneDrive for Concern or a corporate SharePoint server.

Sending a link instead of the actual file has several benefits such as keeping the email smaller and making sure that people are ever using the latest version of the file.

Of grade there are valid reasons to withal transport an actual file instead of a link.

While you can modify the default, there are besides various workarounds available when you want to remain flexible with how you are sending attachments.

Solution: Zipper options

If you do non like the default attaching behavior for files stored on OneDrive or SharePoint, yous can luckily choose from three options;

• Ask me how I want to attach them every time.
• Always share them equally links.
• E'er share them as copies.

You can set this selection via;

• File-> Options-> General-> Attachment options

Set your default online attachment behavior.

Note: When using Outlook 2016 (MSI), you may not have this choice available to you. In that instance, you lot tin nevertheless apply whatever of the workarounds below.

Workaround i: Adhere every bit Copy

A quick way to catechumen a Cloud Attachment into an bodily zipper is to attach the file as usual and then click the down pointer next to the attachment. This opens a dropdown card from which you can choose: Attach as Copy.

After choosing this command, Outlook will download the latest version of the file from OneDrive and attach it to your email.

Catechumen a OneDrive attachment into an bodily attachment.

Note: The above pick is not available when using OneDrive for Business concern (SharePoint).

When you lot are composing in Evidently Text format, yous'll get prompted how you want to adhere the file when selecting a file that is located on OneDrive or other Cloud based storage;

Converting a OneDrive attachment when composing in Plain Text.

Workaround ii: Copy & Paste

To bypass the need to select "Attach a Copy" and download the file, you tin can employ the Adhere File method to browse to the file equally yous'd normally practise but instead of selecting the file and pressing the Open push, select the file and press CTRL+C to copy the file. Yous can then press Cancel to close the Attach File dialog.

Once returned to the bulletin, press CTRL+5 to paste the file as an actual zipper to your message.

This method too works for OneDrive for Business concern.

Workaround iii: Elevate & Drop from File Explorer

Yet another mode to include bodily attachments instead of OneDrive links is to adhere the file via Drag & Drib from a File Explorer window.

This might sound complicated, but it is actually quite easy.

1. Create and blazon your email as you'd normally do until y'all are fix to add an zipper.
2. Open a File Explorer window (keyboard shortcut: Windows cardinal + E).
3. Browse to the file that you want to attach.
4. Click and hold downwardly your mouse button on the file.
5. Movement your mouse cursor within the message trunk of the electronic mail that you are creating and release the mouse button; The file will now show up as an bodily attachment.

I use this method quite a lot equally attaching a file via the regular method basically does nothing more opening a smaller File Explorer window and I often already have a File Explorer window open at the file'due south location when I merely finished editing the file that I want to ship.

Attaching files via the drag & drop method will always create actual attachments even when you are dragging from a OneDrive binder.

Workaround four: Apply the classic Attach File push button

As the first method is relatively ho-hum (especially when attaching multiple files) and the elevate & drop method might not be equally convenient for everyone, there is also a way to bring dorsum the "classic" Adhere File button that isn't "Cloud aware" at all.

When you use this Attach File button, you will always add the file equally an bodily attachment and never equally a link to OneDrive or whatsoever other Cloud based storage.

You tin can add together the command to the Quick Access Toolbar in the following mode;

1. File-> Options-> Quick Access Toolbar
2. Prepare the "Cull commands from" dropdown listing to: All Commands.
3. Select the "Adhere File" command.
   • Make sure you exercise not select the "Attach File…" command as that is the new menu button.
4. Press the "Add > > " push.
5. Press OK to shut the Options dialog and return to Outlook.
6. When yous also desire to add together this command to the QAT of the Message Compose window or the Appointment/Meeting window, then create a new message or Calendar particular and echo stride 1 to 5.

Adding the classic Attach File command to the QAT.

You lot tin can add the classic Attach File button to the Ribbon too. You lot must and so choose "Customize Ribbon" in the Options dialog and create a new Group kickoff before you can add the command to the Ribbon tab of your choice. For detailed instructions encounter: Adding commands to the Habitation or Message tab of the Ribbon.

strattonwoution.blogspot.com

Source: https://www.msoutlook.info/question/attach-instead-of-link-to-onedrive-files

Share this post